Summary

The information professionals at the University of California at Berkeley recommend a graduated approach to Web searching [1]. Here's their stepwise sequence of steps to follow, which we generally endorse for beginning searchers:
 

  • Before you begin, learn how to analyze your topic and formulate your query
  • As a first pass, use a metasearcher using phrases and a relatively simple query formulation
  • As a second pass, pick the specific search engines with the specific features that best support your current query
  • As a third pass, consider directories that might contain references to comprehensive sites in your specific topic area
  • As a fourth pass, consider specialized search engines
  • Finally, use major search engines with full-Boolean logic applying the rules and lessons we've offered in this tutorial.

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    As you gain experience, you can begin cutting out the middle steps. By the time you're doing real heavy lifting with your queries, you really only need spend some time first getting your query right and then cutting to the bottom line with a full Boolean search using phrases and three or so concepts linked through the AND operator and multiple search engines.

    Here's a recap of some of the recommendations made throughout this tutorial:

    • Spend time BEFORE your search to analyze what you're looking for
    • Use nouns in your queries - the who/what, when, where, how and why; avoid conjunctions, verbs, adverbs and adjectives
    • Use keywords at the right "level" of specificity: precise, but not overly restrictive
    • Use phrases where natural; they are your most powerful weapon
    • Use structured ("Boolean") syntax, especially the 'AND' operator
    • Constrain your search by using two or three related, but narrowing, concepts in your query
    • Keep overall query length limited to six to eight keywords
    • Use advanced search options and specialty features when appropriate 
    • Use multiple search engines for your most important queries - research shows accuracy improves many-fold. 
    • For difficult searches, use only search engines that support Boolean syntax, or tools or metasearchers that do.
    • For specific topic searches, use search engines tailored to those topics
    • Save time by learning your search engines and power searching  techniques. 
    Useful tips for how to govern the accuracy and scope of your searches are:
    Search
    Action
    Search
    Scope
    Results
    Likelihood
    Comments
    Focused Keywords
    narrows
    higher
    yes; but can be too focused
    Broad Keywords
    broadens
    lower
    low yield
    Use of Synonyms
    broadens
    higher
    watch for long query sizes
    Additional Keywords
    broadens
    higher
    good, if related well
    More Query 'Concepts'
    narrows
    higher
    should not exceed 3 to 4
    Fewer Query 'Concepts'
    broadens
    lower
    single concept or keyword MAJOR search mistake
    Use of Phrases
    narrows
    higher
    exact word order critical
    Use of Wildcards
    broadens
    higher
    recommend; watch short stems
    Multiple Queries
    broadens
    higher
    useful when search uncertain
    Simple Text Search
    broadens
    lower
    quick; same as all OR operators
    Structured (Boolean) Search
    narrows
    higher
    takes time to master
    AND Operator
    narrows
    higher
    highly recommended
    OR Operator
    broadens
    lower
    only for synonyms; be careful when using with AND
    NEAR Operator
    narrows
    higher
    excellent alternative to phrases
    AND NOT Operator
    narrows
    higher
    useful in limited circumstances 
    Use of Parentheses
    depends
    depends
    great when done well; tricky to do; keep simple
    Redundant Keywords
    broadens
    lower
    use care and remove
    Alternate Spellings
    broadens
    higher
    not common; be aware
    Filters
    narrows
    depends
    can be useful or too narrow

    Fondren Library at Rice University has also published useful tips on Internet search strategies [2].  For advanced topics, and a resource that is increasingly focusing on Web-related topics, you may want to consult Searcher:  The Magazine for Database Professionals [3]. 
     
     Finally, for issues relating to search engines, their capabilities, market share and how they work, two excellent resources are VirtualPromote [4] and Search Engine Watch [5].  You may also enjoy checking out Steve Steinberg's fascinating article for Wired on the nature of search services and the general topic of why knowledge organization matters [6]. 
     

    Footnotes:
    1 -- "Searching the World Wide Web:  Strategies, Analyzing Your Topic, Choosing Search Tools," issued by the Teaching Library Internet Workshops from UC Berkeley, found at:  http://www.lib.berkeley.edu/TeachingGuides/Internet/Strategies/html
    2 -- See http://www.rice.edu/Fondren/Netguides/strategies.html.
    3 -- See http://www.infotoday.com/searcher/srchrtop.htm.
    4 -- One of the best discussions about metatags can be found on the Virtual Promote site: http://www.virtualpromote.com/metatag.html.
    5 -- Search Engine Watch is a very useful, authoritative site on all aspects of search engines.  It is found at:  http://www.searchenginewatch.com.  Highly recommended.
    6 -- The Steinberg article may be found at: http://www.wired.com/wired/archive/4.05/indexweb.html
     

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